IMPORTERS & EXPORTERS HELP

IMPORT & EXPORT DOCUMENTATION IN INDIA

 Check List For Filing EPCG Licence Application 
 Check List For Obtaining EPCG Rdemption Certificate 
 Check List For Obtaining Release Advice of EPCG Licence 
 Check List For Filing DEPB Application 
 Check List For Obtaning T.R.A 
 Check List For Redemption of an Advance License 
 Check List For DEPB Verification 
 Check List For Filing Advance License Application 
 Check List For Filing IEC Application 
 Check List For Filing Identity Card Application 
 Check List For Filing Enrolment Application 
 Check List For Filing DFRC Application 
 Check List For Verification of DFRC License 
 Check List For Re-Import of Goods 
 Check List For EPCG License Registration at Port 
 Check List For Fixation of Standard Input Output Norms 
 Check List For Fixation of DEPB Rate 
 Check List For First Export Shipment 
 Check List For Import Clearance 
 Check List For Obtaining Special Imprest License 
 Check List For Closure/Redemption Special Imprest License 
 Check List For Obtaining RCMC 
 Check List For Cancellation of Bank Guarantee& Bond Executed for EPCG Purposes From Delhi Customs 
 Check List For Invalidation of Sil 
 Check List For Export Shipment 
 Check List For Export Performance Certificate (Export House)


CHECK LIST FOR FILING EPCG LICENCE APPLICATION 

Appendix-2 { in duplicate } 
Pay Order/D.D towards Application Fee. 
Certified copies of IEC/RCMC/SSI Regn./Enrolment Certificate. 
Application form – Appendix-9 {10 copies } 
( On line application to make, now this has made mandatory ) 
Assurance Letter. 
Certified copies of Proforma Invoice/ Purchase Contract. 
Catalogue of the capital goods to be imported. 
Manufacturing Process in Brief/Nexus between item of Import & Export. 
Justification for import of Capital Goods. 
C.A. Certificate – Appendix – 23. 
Self Declaration as per para No.5.3 ( If the licence is required immediately before EPCG Committee decision ) 
Declaration ( If Foreign Supplier Agent in India raised Quotation/Proforma Invoice )Declaration , in case of “Freight & Insurance” components not shown separately in Quotation / Proforma Invoice. 
Covering Letter . 


CHECK LIST FOR OBTAINING EPCG RDEMPTION CERTIFICATE 

Self-certified copy of Bill of Entry . 
Original copy of Appendix – 9A duly certified by Exporter, Banker & Chartered Accountant . 
Original Installation Certificate duly certified by Central Excise Authorities or Chartered Engineer. 
Original EPCG License. 
Self-certified copies of Export Promotion copies of Shipping Bills. 
Original Bank Realization Certificate. 
Covering Letter. 


CHECK LIST FOR OBTAINING RELEASE ADVICE OF EPCG LICENCE 

Original License (Customs) Copy along with annexure. 
Ensure about registration of license. 
Copy of Invoice. 
Copy of Packing List. 
Copy of Bill of Lading. 
In case, invoice value is FOB basis, freight and insurance certificate is required. 


CHECK LIST FOR FILING DEPB APPLICATION 

Appendix-2 in duplicate 
D.D. towards application fee ( Per thousand Rs.5/- of Duty Credit amt.) 
Application in Appendix-10C in duplicate ( On-line application to make ) 
Original “E.P” copy of “DEPB” Shipping Bill 
Original Bank Certificate of Export as per Appendix-22 
Copy of IEC/Enrolment/RCMC Certificate 
Self-certified copy of “DEPB” Shipping Bill 
Declaration as per para 4.3 of HBP Vol(1) – (Defaulter Declaration) 
Declaration regarding export realization outstanding beyond six months. 
Covering Letter 
Power of Attorney (in case of signatory is not director) partnership Deed (in case of partnership firm) 


CHECK LIST FOR OBTANING T.R.A 

Application towards change of Port but in case of clearance of first consignment. Port of Registration is must. 
Details of consignment to be imported. 
Copy of Invoice. 
Copy of Packing List. 
Copy of Bill of Lading. 
In case of FOB value, proof for Freight & Insurance component to be provided. 
Port of Clearance. 


CHECK LIST FOR REDEMPTION OF AN ADVANCE LICENSE 

BRC (Appendix-22) in Original 
Endorsement of Import & Exports details by Custom Officials in DEEC Books. 
P Self-Declaration 
Part ‘H’ (Self-certified Import & Export Details ) 
Original E.P. Copy of Shipping Bills. 
Covering Letter. 


CHECK LIST FOR DEPB VERIFICATION 

Photocopy of Application 
Original DEPB License 
Original DEPB Copy of Shipping Bill 
Original Invoice 
Original Packing List 
OriginalAR4 (EP Copies) 
Photocopy of BRC duly certified by Bankers 


CHECK LIST FOR FILING ADVANCE LICENSE APPLICATION  

Appendix-2 in Duplicate 
Appendix-10b in duplicate (On-line application to make) 
D.D. towards application fee ( Per thousand Rs.2/- on CIF value ) 
Copy of IEC/Enrolment/RCMC certificates 
Copy of Purchase Order 
Original Declaimer Certificate (in case of thirty party shipments) 
Copy of Export/Trading/Star trading House Status Certificate 
Copy of Industrial License / Excise Regn . Certificate 
Declaration in terms of para 4.3 of EXIM 2002 – 2007 (Defaulter Declaration) 
Copy of Power of Attorney 
Covering Letter 
Importable Items & their rates 


CHECK LIST FOR FILING IEC APPLICATION 

Appendix-2 in duplicate (Company Profile). 
Application Form duly signed by the applicant as per Appendix – 3 (in duplicate ). 
Bank receipt (in duplicate) / Demand Draft for Rs. 1000.00. 
Certificate from the Banker on Bankers Letterhead of the Applicant (as per annexure – 1 to Appendix – 3 ). 
Two Passport size photograph duly attested by the Applicant’s Bank & one for . 
Copy of PAN card (both sides) & covering letter duly attested by the Applicant. 
Declaration in respect of NRI investment and caution list of RBI. 
Covering Letter. 
SSI Regn. Certificate. 
In case of Partnership Firm, copy of Partnership Deed duly notarized & self-certified. 
Postage Stamp of Rs. 50/- alongwith self addressed envelope. 


CHECK LIST FOR FILING IDENTITY CARD APPLICATION 

Self – certified copy of IEC. 
Self - certified copy of RCMC. 
Appendix-1A in duplicate. 
Appendix – 4 
Application Fee Rs. 200/-. 
2 Photographs. 
Covering Letter. 


CHECK LIST FOR FILING ENROLMENT APPLICATION  

Appendix-2 in duplicate. 
Self-certified copy of IEC. 
Self-certified copy of RCMC. 
Copy of Sales Tax Registration. 
Copy of PAN Certificate and copy both side of PAN card. 
Copy of SSI/IEM/Indl. License Registration. 
Copy of Passport of Director. 
Copy of Electricity Bill. 
Copy of Telephone Bill. 
Copy of Income Tax Return. 
Copy of Sales Tax Return. 
Covering Letter. 
All copies should be self-certified and all original should be produced at the time of filling application. 


CHECK LIST FOR FILING DFRC APPLICATION

Appendix -2 in duplicate. 
D.D. towards application fee. 
Application in Appendix-10D in duplicate (On Line application to make, now this has made mandatory). 
Original E.P copy of Shipping Bills. 
Original Bank Certificate of Export as per Appendix-22. 
Copy of IEC/Enrolment/RCMC Certificate. 
Declaration as per para 4.3 of HBP Vol (1). 
Declaration regarding export realization outstanding beyond six months. 
Covering Letter. 
Ensure that the application has filed within 180 days from the date of realization. In case of ILC advance payment than within 180 days from the date of exports. 
Ensure that Power of Attorney for signatory of application is given if the application is not signed by Director / Proprietor. 
Ensure that application is filed for one port of export and relating to one export product group. 
Ensure details of export i.e. S/B No. & Date, FOB value of S/B (US$ & INR), FOB value of BRC (US$ & INR), entitlement of DFRC (CIF value) are given. 
Statement of Exports duly signed by Applicant (S/B No. & date, Qty., S/B FOB in INR & US$, Date of Export, BRC No. & Date & FOB value in INR & US$ as per BRC. 


CHECK LIST FOR VERIFICATION OF DFRC LICENSE 

Original DFRC License along with annexure. 
Original DFRC copy of S/Bill. 
Photocopy of E.P. Copy of S/Bill. 
Original Custom attested Invoice and Packing list. 
Copy of Bill of Lading. 
Attested copy of BRC. 
Six tuplicate of ARE-1 
Covering Letter ( request letter to A.C ) 


CHECK LIST FOR RE-IMPORT OF GOODS 

Export Custom Attested Invoice & Packing List. 
Original Shipping Bill bearing Examination Report showing Identification marks at the time of report. 
Export Bill of Lading. 
Contract with buyer for export on returnable basis. 
Catalogue 
Certificate from Bank that no remittance is involved at the time of re-import against re-import invoice. 


CHECK LIST FOR EPCG LICENSE REGISTRATION AT PORT 

Original License (Customs) Copy along with annexure. 
Bond should be executed by the importer for duty saved amount plus compound interest of 9 years @24% p.a. i.e. 593. 1% on stamp paper of Rs.100/- 
Bank Guarantee should be obtain by importer for 50% of duty saved amount on stamp paper of Rs.100/-. 


CHECKLIST FOR FIXATION OF STANDARD INPUT OUTPUT NORMS 

Appendix – 2 in duplicate 
Appendix - 10 (5 copies) duly signed by Application as well as Chartered Engineer. 
Justification Note (5 copies) 
Manufacturing Flow Chart. 
Production & Consumption data (preceding three years) duly certified by the C.A./Cost & Works Accountant. 
Detailed Technical Note on Manufacturing Process 
Model Number, Technical Specification & Specific Quantity-both in terms of number (if any) and or weight, of each export product. 
Drawings/Catalogues of Export product. 
Copy of IEC Certificate. 
Copy of RCMC Certificate. 
Copy of Export House Certificate. 
Copy of ISO Certificate of TUV. 
Power of Attorney of the signatory. 
Covering Letter. 


CHECK LIST FOR FIXATION OF DEPB RATE  

Appendix – 2 in duplicate. 
Appendix – 10A (25 sets). 
Copies of minimum of 5 Shipping Bills / Bill of Entry of each item during the past one year in duplicate. 
International Price of items of Import as obtained from International Journals / Magazines is to be submitted only in support of actual imports. 
Application should be routed through concerned Export Councils. 
Covering Letter. 


CHECK LIST FOR FIRST EXPORT SHIPMENT 

Invoice & Packing List – 5 sets each. 
Copy of LC / Purchase Order. 
Copy of RCMC. 
Copy of IEC & BIN updation. 
Company Profile in form Appendix-2. 
PAN Covering Letter & Card. 
Few blank letter heads. 
In case of factory stuffing, one time factory stuffing permission is required. 


CHECK LIST FOR IMPORT CLEARANCE 

Bill of Lading in Original. 
Invoice & Packing List in Original. 
IEC & BIN Updation Copy. 
Advance license / DFRC / DEPB, if any. 
Blank letter heads. 
Catalogue / Literature. 
Certificate of Origin. 
In case of FOB & C&F value, Insurance component is required. 
If previous clearance is done, copy of Bill of Entry. 
Gatt Declaration small & ‘N’ Form, Undertaking(Mumbai Only) 
Copy of Purchase Order. 


CHECK LIST FOR OBTAINING SPECIAL IMPREST LICENSE  

Valid Green Card copy of your customer. 
LOI – Industrial License of your customer. 
Project Authority Certificate in Original 
Purchase Order / Contract in Original 
Form CT – 3 in original 


CHECK LIST FOR CLOSURE/REDEMPTION SPECIAL IMPREST LICENSE 

Form ARE3 duly signed by your customer as well as their jurisdictional central excise authority in original. 
Original Bank Realization Certificate. 
Self-certified copies of Statement of Export & Import. 


CHECK LIST FOR OBTAINING RCMC 

Application Form No. l & ll duly filled & signed. 
Application Fee (Rs.5,000/- approx.) 
Banker’s seal cover. 
Undertaking duly notarized. 
Self-certified PAN card & covering letter. 
Self-certified copy of IEC. 
Bank Certified in terms of our Cash Credit Account. 
Covering Letter. 


CHECK LIST FOR CANCELLATION OF BANK GUARANTEE & BOND EXECUTED FOR EPCG PURPOSES FROM DELHI CUSTOMS 

Self-certified copy of EPCG License. 
Self-certified copy of Bill of Entry. 
Original Installation Certificate 
Copy of Appendix – 9A duly certified by Exporter, Bankers & Chartered Accountant. 
Original copy of Shipping Bills 
Original / Certified copies of Bank Realization Certificate 
Original copy of LUT Discharge Certificate issued by DGFT 
Copy of Bond 
Copy of Bank Guarantee 


CHECK LIST FOR INVALIDATION OF SIL 

Contract between License holder and his Supplier. 
License to be registered at port of registration, then apply for invalidation by License holder to procure his raw material indigenously instead of direct import. 
On the basis of invalidation sheet received by supplier from license holder, he will have to approach his licensing authority to obtain advance intermediate license. 


CHECK LIST FOR EXPORT SHIPMENT 

Invoice & Packing List : - 5 Sets Each 
Original ARE-1’s (in case of excisable goods) 
Copy of LC / Purchase Order 
Original GR Form duly signed in duplicate 
Few blank letter heads 
In case of DEEC/DEPB/DFRC Shipments 


CHECK LIST FOR EXPORT PERFORMANCE CERTIFICATE (EXPORT HOUSE ) 

Application for Grant of Export House Certificate in form Appendix-17. 
Copy of IEC 
Copy of RCMC 
Copy of Partnership Deed 
Covering Letter